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Office Manager (Part-time) Mountain View, CA​ · Part-time · Associate



Mountain View, CA, USA
Posted on Friday, March 15, 2024

About The Position

About Stampli

Stampli is an AI-powered Accounts Payable (AP) automation solution that doesn’t require rework to the customer’s enterprise resource planning (ERP) system. Our solution is designed to seamlessly integrate with over 70 ERPs, including Oracle Netsuite, Sage Intacct, SAP, Microsoft Dynamics, and many more, allowing our customers to deploy in days, not months.

As a leader in AP automation for 18 consecutive quarters according to G2 Crowd, Stampli is a comprehensive AP automation solution that centralizes communication, documentation, payments, corporate cards, and more – providing customers full visibility into all company spend.

We have an excellent culture and a vibrant location in downtown Mountain View, Nashville, and Austin (new!). Stampli has won several Comparably awards, including: Best Company Outlook, Best Company Work-Life Balance, Best Company Compensation, Best Company Happiness, and Best Company Perks & Benefits.

About The Position

We are seeking a versatile and highly organized professional to join our team as a part-time Office Manager 2 days a week (Wednesdays and Thursdays). You will be responsible for managing the day-to-day operations of our office, which is located right in the heart of Downtown Mountain View.

As our Office Manager, you’ll utilize your amazing multitasking abilities, strong communication skills, and proactive approach to ensure the smooth functioning of our office. If you are a detail-oriented professional and can thrive in an environment where you expertly handle multiple responsibilities simultaneously, we invite you to apply!


What you will do:

  • Oversee general office operations, including maintaining office supplies, coordinating maintenance and repairs, and managing vendor relationships.
  • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food/supply deliveries when requested.
  • Ensure a clean, organized, efficient and welcoming office environment for employees and visitors.
  • Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly.
  • Provide direct administrative support as needed, including booking travel; mailing and shipping packages; etc.
  • Manage all aspects of space/infrastructure planning (ex: moves/additions/changes to workstations) and provide answers, resources, and solutions when requested.

You will need:

  • Proven experience as an Office Manager or other relevant role, preferably in a fast-paced environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy, ensuring high-quality deliverables.
  • Exceptional verbal and written communication skills.
  • Proficient in using Microsoft Office Suite, Google Suite, video conferencing, and other office management software.
  • Aptness to maintain confidentiality and handle sensitive information with discretion.
  • Proactive and resourceful problem-solving skills.
  • Strong interpersonal skills and the ability to build relationships at all levels of the organization.
  • Flexibility and adaptability to handle changing priorities, and work effectively under pressure.

You will get:

  • This position pays $20 to 30 per hour. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience.
  • Part-time work schedule (2 days a week in office)
  • Free snacks, beverages, catered meals
  • Open concept and modern work environment
  • An inclusive, tight knit, and exciting start-up environment culture